Free Resource
Pre-Deposition Exhibit Checklist
Everything you need to prepare, organize, and introduce exhibits at deposition — whether you're using paper, screen share, or dedicated exhibit software.
1–2 Weeks Before
Identify all exhibits you may need during the deposition
Include documents, photos, emails, contracts, medical records, financial records, and any demonstratives.
Confirm you have the most current version of each document
Check for amendments, revisions, or supplemental productions since your last review.
Organize exhibits in the order you plan to introduce them
Most attorneys organize by topic or chronologically — choose a structure that matches your outline.
AgileLaw: Upload and organize by tab or label; reorder any time with no renumbering required.
Create a working exhibit list with tentative numbers
Leave room for numbering changes if exhibits are added or removed.
AgileLaw: Your exhibit list is built automatically as you upload.
Confirm the exhibit numbering convention with opposing counsel
Especially important in multi-party cases or when continuing a series from prior depositions.
2–3 Days Before
Convert all exhibits to a consistent file format
PDFs are the standard. Confirm with the court reporter if there are format requirements.
AgileLaw: AgileLaw accepts any file format — no conversion needed.
Pre-stamp exhibits if using paper or screen share
If using dedicated exhibit software, stamping happens automatically at introduction.
AgileLaw: Skip this step — AgileLaw auto-stamps each exhibit the moment it's introduced.
Prepare exhibit binders or upload to your exhibit platform
For remote depositions, email or platform access for all parties is the alternative to physical binders.
AgileLaw: Upload once — all parties access via a single browser link, no binders needed.
Send a courtesy copy of the exhibit list to opposing counsel
Check local rules and case agreements — some require advance notice; some don't.
Confirm with the court reporter how they want to track exhibits
Some reporters keep their own log; others rely on yours. Agree on the format in advance.
AgileLaw: Court reporter can view the real-time exhibit log during the session — no separate tracking needed.
Test your screen share or exhibit platform with a colleague
Never discover technical problems in front of opposing counsel.
AgileLaw: Run a test session from your dashboard — invite a colleague as a participant.
Day Before
Review your exhibit outline against your deposition outline
Make sure every topic area has the exhibits it needs and you know the exhibit number for each.
Confirm participant join information for remote participants
Send Zoom or video call link plus exhibit access instructions.
AgileLaw: Send participants the session join link — one link for everything, no separate Zoom link needed for exhibits.
Confirm the court reporter's contact info and dial-in
Prepare a backup of all exhibits
Know where your files are if a platform has problems. A USB drive or shared folder is sufficient.
Charge your laptop and any backup devices
Day Of — Before the Session
Log in to your exhibit platform 15 minutes early
AgileLaw: Open your case, verify all exhibits are uploaded and in order.
Confirm all remote participants have the join link and can connect
Send a quick email or text if anyone hasn't acknowledged receipt.
Confirm the court reporter is set up and ready
Do a quick audio/video check if remote
Have your exhibit list open and visible
Know your first exhibit before you start questioning.
AgileLaw: Your exhibit list is in the left panel — search by keyword any time.
During the Deposition
Announce each exhibit on the record before introducing it
"I'm going to show you what I've marked as Exhibit [X]."
Confirm all participants can see the exhibit before proceeding
Especially important for remote depositions.
AgileLaw: AgileLaw shows a confirmation when the exhibit reaches all participants.
Note any witness markups or annotations on the record
AgileLaw: Witness annotations are captured digitally and can be saved with the exhibit.
Track any exhibits that are marked for identification but not admitted
These may need to be addressed later.
Keep your exhibit log current as exhibits are introduced
Note the exhibit number, document description, and any objections.
AgileLaw: The exhibit log updates automatically — no manual tracking needed.
After the Deposition
Reconcile your exhibit log with the court reporter's log
Resolve any discrepancies before the transcript is finalized.
AgileLaw: Export the AgileLaw exhibit log and share with the reporter — usually no reconciliation needed.
Confirm the final exhibit numbers for the transcript
Archive all exhibits and the exhibit log in your case file
AgileLaw: Your case, exhibits, and log remain accessible in AgileLaw for as long as you need.
Note any exhibits that need to be supplemented or followed up
Documents referenced but not produced, exhibits the witness couldn't identify, etc.
Send a copy of the exhibit log to opposing counsel if required
Check your court rules and case agreements.
Want to automate most of this list?
AgileLaw handles the mechanical parts of exhibit prep automatically — stamping, numbering, the exhibit log, real-time sharing to all parties — so you can focus on strategy, not logistics.
Auto-stamps and numbers every exhibit at introduction — no pre-stamping
Exhibit log writes itself — timestamped, numbered, party-attributed
Real-time sharing to all participants with one click
Full-text search across all your exhibits in seconds
No software for participants — join from any browser
Works for remote, in-person, and hybrid depositions
Court reporter can view the live exhibit log during the session
Start free — no credit card, no subscription required